Event Promotion Toolkit
Event Promotion Toolkit
These resources are for campus organizations and departments only.
All other promotions must go through the Marketing & Communication Office for approval.
Be sure to submit your event to be included in The Juice campus e-newsletter.
Posting on Campus Bulletin Boards
Posting Locations: View posting locations map (PDF)
All Wartburg College student organizations, departments, and offices may display posters at the discretion of the Marketing and Communication and Student Life offices. All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law. Please note that student organizations that have applied for recognition, but have been denied, may not be eligible for the privileges of the posting policy. This depends upon the circumstances for which they were not recognized and is decided by the director of student engagement or a designee. College administration reserves the right to remove postings at any time or deny the posting of posters. Please note this document is subject to change.
Our campus has digital signage displays in many public spaces and along the skywalk. This is a great way to publicize your campus event. Signage is required to be submitted in a ready-to-use format with the specifications shown below.
Format: JPG or PDF filetype
Dimensions: 1920×1080 pixel minimum (16:9 ratio)
Resolution: 100 ppi minimum (150ppi preferred)
Signage not conforming to these specifications will not be posted.
If your event is open to the public, complete the form below for a press release to be created by Marketing & Communication. All Wartburg event releases will be posted the Wartburg News website. If you receive any media inquiries, be sure to follow the guide from Marketing & Communication. Be sure to contact them before you agree to an interview.
Other Promotion Options
Posting and Symbolic Expression Policies
In the spirit of Wartburg College’s mission to develop students’ leadership and learning so that they can be civically engaged individuals, the following posting policy has been developed. Signs that are in alignment with the College’s Symbolic Expression Policy may be posted in student rooms, including on windows and residence room doors. For example, a sign supporting the campaign of a candidate for public office would be appropriate to display. However, messages in violation of the Symbolic Expression Policy will be removed. Similarly, recognized student organizations may post signs supporting candidates, issues, and platforms, so long as the endorsement by the organization does not purport to be an endorsement by Wartburg College.
Symbolic Expression Policy
The Wartburg College community is committed to creating and maintaining a mutually respectful environment that recognizes and celebrates diversity among all students, faculty, and staff. We value freedom of expression as it leads to learning and the broadening of one’s perspective. Expressions of hate and oppression discourage the free exchange of ideas that promote learning, for they marginalize voices and create hostile and unwelcoming environments. Given that, symbols of hate and oppression are not permitted on campus, unless they are utilized for the purpose of teaching, college-approved art, or for educational or historical displays. Symbols of hate expressly forbidden include, but is not limited to, the confederate flag, swastikas, and the presentation of slurs related to race, sexual orientation, gender, religion or other identities. The display of the symbols of hate is prohibited from all Wartburg College events and properties, including but not limited to: offices, storage rooms, classrooms, dining areas, lobbies, lounges, residence hall common areas, and all areas in public or plain view. This includes, but is not limited to, depictions of such expressions of hate on bumper stickers, clothing, and other apparel. When questions arise as to whether an expression is a symbol of hate, the Student Life staff will empanel three College employees to decide. Appeals of their decision may be directed to the Dean of Students. The decision of the Dean of Students is final and there are no further appeals.