Catering Policies

Guest Count: A guarantee for the event is required by noon three week days prior to the event. Dining services will prepare and set for 5% or 10 people above the guarantee, whichever is less, and will charge for the guarantee or the number served, whichever is greater. This allows a little leeway in planning. If a guarantee is not received by the designated time, the estimate will become the guarantee. If there is uncertainty in the number of guests attending, please let us know and we will help determine the best way to handle it.

Liquor Service: Wartburg College has a license to serve wine and beer in the Ballrooms and Castle Room. When alcohol is served, food must be provided, including receptions prior to dinner, and wedding dances after dinner. Bars will be closed during dinners and may reopen for a dance (example-weddings). There are no kegs allowed – no exceptions.  Alcohol is not allowed at events where there may be a large number of guests under the age of 21, or at events where college students are the target audience. IDs will be checked and we follow all state and local liquor laws.

Special Diets: Please let us know if you have any special dietary needs. We can accommodate special diets if the information is provided well in advance of the guarantee deadline.

Other Policies: If you are hosting an event on campus within the Saemann Student Center or the Waverly-Wartburg Wellness Center, Wartburg Dining Services is the sole food provider. We will custom plan the menu for your group and work with you to select menu options that will best accommodate your event. Please note that for groups of less than 20 people, if special menu accommodations are requested, pricing adjustments may be made. Our prices are set with dinner start times prior to 6:30 pm.   Events serving dinner after that time may be priced differently as adjustments may be needed to accommodate overtime staff costs.  Limitations of food and services are determined by Wartburg Dining. Prices are subject to change and, if an event is canceled or changed, Wartburg Dining Services reserves the right to charge for food and or labor expended. Please note that our personnel are not permitted to accept gratuities or gifts.