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Return of Title IV Funds &
Institutional Refunds

A student may be eligible for a refund in the following situations:

  1. There is excess refundable financial aid on a student’s account.
  2. There has been an overpayment on the account and the student would like the credit balance refunded.
  3. There has been a change in enrollment that has created a credit balance on the student account.

Requesting a Refund

If you would like to request a refund from your student account, please complete the Student Account Refund Request form. This form serves as your formal request for a refund.

To access the form:

  1. Log in to my.Wartburg.
  2. Select the Finances tab at the top of the screen.
  3. Select Finance Forms from the menu on the left.
  4. Select Student Account Refund Request from the center of the page.

Refund requests must be submitted by Wednesday at noon to be processed by Friday. Requests submitted after the Wednesday noon deadline will be processed during the following refund cycle.

Receiving Your Refund by Direct Deposit

To receive your refund by direct deposit, you must enroll in eRefund through Transact. Direct deposit is the fastest and most convenient way to receive your refund.

For instructions on enrolling in eRefund, please visit the Transact Instructions page.

Please note: Refunds from Parent PLUS Loans that are designated to a parent or guardian will be issued as paper checks and mailed to the address listed on the Parent PLUS Loan agreement.

Financial Aid

Refund & Repayment Policy

The following policy addresses refund and repayment of aid received by students who cease to be enrolled prior to the end of a payment period. This policy is effective only if the student completely withdraws from all classes. (An exception is if the student withdraws during a payment period which is made up of modules and communicates in writing that he/she will return for a later module within that same payment period. Wartburg College’s (WC) winter and May term are a payment period with two modules. See below*)

The withdrawal date for the calculation of the return of Title IV funds, state funds (if applicable) and institutional aid is determined by the Vice President for Enrollment Management and is based on the following:

  • The last date of attendance at an academic related activity, or
  • The date the student officially notifies the institution of his/her intent to withdraw, or
  • The date determined by Wartburg as the administrative withdrawal date, if the student has left without notifying the College, based on a determination of the last academically-related activity, or
  • If none of the above three situations apply then the midpoint of the enrollment period for students who leave without notifying the institution (an unofficial withdrawal).

The Registrar’s Office communicates the withdrawal date by email to appropriate departments.

If a student chooses to rescind their intent to withdraw prior to ceasing enrollment, they will be allowed to continue attendance and a return of Title IV funds will not take place. If they subsequently cease attendance, the determination of the withdrawal date would be re-evaluated if necessary and a return of Title IV funds completed if appropriate.

*For a payment period in which courses in the program are offered in modules, (for WC that would be winter/May term and summer term) a student who ceases attendance in all classes is not considered to have withdrawn if the institution obtains written confirmation from the student at the time of withdrawal that he or she will attend a module that begins later in the same payment period. A student is entitled to all federal aid for which he/she is eligible.