Store hours can be found online at http://www.wartburgstore.com.
CHARGING TO YOUR COLLEGE TUITION ACCOUNT
Only books and supplies can be charged to your student account at the beginning of each term. Student ID is required. These charges will be listed on your college bill in October and February.
Charging dates for 2014-15 are:
Fall Term, July 15-Sept. 24
Winter Term, Dec. 3-Jan. 31
May Term, April 21-May 10
Summer Term, TBD
DECLINING BALANCE ACCOUNT (also known as Campus Debit)
The Declining Balance Account is a convenient, easy, money-saving plan that allows you to use your Wartburg ID card just like cash to make purchases on campus. Open an account at the Business Office with your Student ID. The Declining Balance Account works like a debit card so you don’t have to carry cash. All purchases will be deducted from your balance. Present your Wartburg ID card at the Wartburg Store, Den-Rittersaal, Dining Hall, Konditorei, Zesty Orange, and selected photocopy machines in the Vogel Library and Saemann Student Center. Purchases in the Den-Rittersaal and Dining Hall are discounted by 10 percent if you use your card. Cash cannot be withdrawn from this account, and balances are carried from year to year, or upon request, refunded at the end of a term.
MasterCard, VISA, and Discover charging is available in the Wartburg Store.
Almost all new and used textbooks are available to rent. A fee is paid for renting, and the book must be returned at the end of the term by the due date to avoid a penalty. Rental fees vary.
REFUND POLICY FOR TEXTBOOKS
Full refunds will be issued if you have your sales receipt and student ID, if new books are unmarked, all extra study materials are returned, and the shrink wrap is intact. Last days to return textbooks for full refund are:
- Fall Term: Sept. 5 without drop slip; Sept. 12 with drop slip
- Winter Term: Jan. 7 without drop slip; Jan. 16 with drop slip
- May Term: April 28 without drop slip; May 4 with drop slip
BOOK BUY BACK POLICY
The Wartburg Store buys back limited quantities of titles used the following term at a higher price, providing the edition is current and the book is in good condition. Any ancillary materials (CDs or manuals) also must be returned with the textbook. If the book is not used the following term, it can be bought back for the used book company at prices determined by the company. Study guides and lab manuals are generally not bought back.
HEOA COLLEGE POLICY
In accordance with provisions as stated by the Higher Education Opportunity Act (H.R. 4137-31) Wartburg College has adopted the following policy.
- Textbook policies are posted on the Registrar and Wartburg Store websites. A link from My.Wartburg.edu, the college’s course management system, and the Registrar’s website will direct students to the Wartburg Store site for textbook and other course materials.
- Accurate textbook and other course materials information for each course listed in Wartburg College’s Course Schedule will be posted on the Wartburg Store website no later then two months prior to the start of each term.
- a. Textbook information will include author, title, ISBN, and edition. Retail pricing information will be included, but may need to be updated as textbooks arrive in the Wartburg Store.
- b. Supply information and pricing will be posted to the maximum extent practicable.
- c. If materials are needed, but not available in the Wartburg Store, a statement will be included to “contact professor for additional requirements.”
- d. An indication “to be determined” will be published if information is not available.
- Eighty percent of textbooks and other course materials will be published by the target date to the maximum extent practicable.
- If course schedules are printed, they will include the Internet link information.
The Business Office is in Luther Hall 212. Stop in to discuss your student account balance, cash a check (maximum of $200), pick up your student employment checks, and add money to your Declining Balance Account (also referred to as All Campus Spending Account). The Business Office also handles student organization funds.
Academic Year: Monday-Friday, 8:30 a.m.-4 p.m.
Summer: Monday-Friday, 8:30 a.m.-3:30 p.m.
Students will receive a monthly email notification regarding their statement beginning in July. The net balance due (i.e., the charges less financial aid) should be paid by Sept. 10 for Fall Term, by Feb. 10 for Winter Term, and by March 10 for May Term, or it becomes subject to finance charges. A monthly payment plan allows payments to be spread up to 12 months, starting in June and ending in May, for a $50 non-refundable service fee, depending on the payment option selected. A brochure about this service is available in the Business Office and on the Financial Aid website. The amount you commit to the monthly payment plan incurs no finance charge for the duration of the payment period. A statement of your student account is always available on My.Wartburg.edu and CASHNet. Any new charges added are due by the 10th of the following month. If your bills are not paid in a timely manner, you will be on financial hold, meaning transcripts and diplomas will not be released, room deposits for future housing will not be accepted, and your current and/or future class registration may be canceled.
If your bill remains past due, the account may be turned over to a collection agency. You will be charged for all costs and expenses incurred by Wartburg College in enforcing or protecting its rights and remedies, including, but not limited to, reasonable interest fees, collection costs, attorney’s fees, and legal expenses on any defaulted account.
MAY TERM BILLING
Any full-time student during the Winter Term can take a May Term class on campus with no additional tuition charge (assuming no travel is associated with the class). However, there would be an additional room and board fee. Many May Term classes have related trips ranging from one day to all four weeks. May Term travel costs will be included on the student’s bill in January. Additional financial aid, in the form of a loan, is offered to cover the cost of May Term travel.
CHANGE IN ENROLLMENT STATUS
If you change your enrollment status before the end of a term, charges on your student account, as well as your financial aid, may change to reflect your new status. See the Business Office and the Financial Aid Office for further information.
STUDENT PAYMENT AGREEMENT (SPA)
The payment of tuition, fees, and all other charges becomes an obligation of the student at registration. The college requires each student to sign a Student Payment Agreement (SPA), which explains the terms of payment and Wartburg College’s policies on past-due accounts. If an account is still outstanding 30 days after the beginning of the term, it is considered past-due and will be charged a 1.5 percent monthly finance charge (18 percent annual percentage rate). The SPA also documents Wartburg College’s rights and remedies related to collecting past-due accounts.
If a student owes any amount to the college or has not completed the appropriate paperwork related to loans, the student will be on financial hold. When a student is on financial hold, the college reserves the right to withhold registration, transcripts, and diplomas until the hold is removed. A student on financial hold may be subject to having an upcoming term’s class registration canceled.
STUDENT PAYMENT CHECKS
Student employees are paid on the 15th of each month for hours worked during the preceding month. Students have three options for receiving their monthly wages.
1. Student Payroll Deduction Agreement
This option allows students to apply all or a percentage of their paycheck to their student account each month. The student payroll deduction form is available at www.wartburg.edu/jobs and in the Student Employment Office. This agreement remains active until a student terminates or changes the agreement in writing by completing the form. Changes to this agreement must be made prior to the first business day of the month in which the student wishes the change to take effect.
2. Direct Deposit
This option allows students to have their paycheck automatically deposited into a checking or savings account at a banking institution of their choice. The direct deposit form is available at www.wartburg.edu/jobs and in the Student Employment Office. This form must be submitted along with documentation, such as a voided check or letter from the student’s banking institution, verifying their bank’s routing number and account number. Changes must be made prior to the first business day of the month in which the student wishes the change to take effect.
3. Paper Paycheck
Students may pick up their paper paycheck on payday of each month in the Business Office. The Business Office will cash student paychecks up to $200.
TAX CREDITS FOR QUALIFIED TUITION
The American Recovery and Reinvestment Act of 2009 created the American Opportunity tax credit, whereby students (or parents) can receive a tax credit up to $2,500 for payments of qualified tuition, fees, textbooks, and other materials. The credit can be used in any of the first four years of a student’s post-secondary education and currently is available for 2014. Detailed information regarding your student account related to this and other tax credits will be mailed to you by the end of January 2015. Please consult your personal tax adviser for additional information.
The Campus Programming Office in Saemann Student Center is a resource center for all student organizations. The director of campus programming heads dynamic and diverse student activities that include orientation and leadership programs. Call ext. 8260 or stop by to get involved.
ENTERTAINMENT TOKNIGHT (ETK)
Members of this major campus programming board meet in Saemann Student Center. Stop by or call ext. 8305 to learn how you can join a committee, find out what’s happening on campus, or suggest ideas for programs you would like to see. Entertainment ToKnight also can be reached at ETK@wartburg.edu.
Center for Community Engagement
The CCE supports and encourages students, staff, and faculty in the development, coordination, and evaluation of external relationships that are effective for student learning and vocational development, advance public scholarship, and benefit community partners. It coordinates the following services:
A variety of programs and relationships have been developed to meet the needs of local school districts and their faculty and students. The school partnerships coordinator (also known as the director of the Office of Student Field Experiences, a division of the Education Department) coordinates placements between student education majors and supervising teachers in local schools as well as other types of events with educational institutions. The office is responsible for identifying and assigning education candidates their field placements and clinical experiences and maintains records of candidate’s work.
More then 60 percent of Wartburg students complete an internship prior to graduation. Academic internships are a method of experiential education, which helps a student integrate academic learning with community-based experience and professional development. Credit-based internships require 140 contact hours and are open to third- and fourth-year students with a cumulative GPA of 2.0 or higher. Internship creation is usually handled by individual faculty members and students and is assisted by the internship coordinator.
Wartburg West in Denver, Colorado, provides Wartburg students with experiential learning in an urban setting to clarify their vocational goals and values and develop personal and professional skills. Students studying at Wartburg West in the Fall or Winter terms of their junior or senior year take coursework and either an internship, social work practicum, or student-teaching placement. The college offers a sophomore program at Wartburg West during Fall Term only. Students take three classes that meet Essential Education requirements and complete a field experience in their major.
Community service and service learning provide meaningful experiences for students regardless of the motivation for involvement. Student interest may stem from a class project, an opportunity to interact with other student organizations, or simply a personal interest in service. The CCE advises the Volunteer Action Center as well as the service trip program and can help you connect with local volunteer opportunities.
Church Relations and Faith Community Outreach
Wartburg College is a college of the Evangelical Lutheran Church in America. The Center for Community Engagement recognizes an ever-growing interest in reaching out to congregations of all faiths to share fellowship, ideas, and service. The CCE connects college resources to faith community partners. Wartburg students have a variety of ways to explore their faith. Spiritual Life and Campus Ministry, in partnership with the CCE, provides students with opportunities for faith formation, interfaith dialogue, worship, spiritual life, and leadership. Faith community outreach celebrates religious diversity.
The Institute for Leadership Education at Wartburg defines leadership as “taking responsibility for our communities and making them better through public action.” The college prepares students to assume lives of leadership and service on campus and after they graduate. The institute helps students meet these goals through components coordinated by a committee of faculty, administrators, and students:
- Academic coursework leading to a minor in leadership encourages students to employ the skills of critical inquiry as they study theories of leadership and test those theories through the execution of action plans identified by students to meet community needs.
- Leadership workshops, conferences, and programs help students identify personal strengths and encourage ongoing improvement.
- Opportunities to serve as mentors to young people and as recipients of mentoring relationships with citizens who have taken responsibility for their communities.
- Outreach activities that serve communities in Waverly, northeast Iowa, and the world.
The Student Life and Marketing & Communication offices reserve the right to remove postings at any time or deny the hanging of posters. Please note this document is subject to change.
The college often highlights student accomplishments by sending releases to hometown media. The Marketing & Communication Office (ext. 8232) prepares releases and distributes based on information in your student records. If this information needs to be updated or otherwise changed, please contact the Registrar’s Office (ext. 8272). Intercollegiate athletic releases are prepared and distributed by the sports information director (ext. 8404).
Specific guidelines apply to the use of the Wartburg College logo and other symbols associated with the college. If you are using these elements for publications, clothing, or promotional items, the Marketing & Communication Office must review and approve such usage. Additionally, all items bearing the name and/or likeness of Wartburg College must be produced by a licensed vendor. Licensed vendors submit any and all artwork to the Marketing & Communication Office for approval to ensure brand compliance. More licensing information is available here.
Posters and Posting Policy
All Wartburg College students, faculty, and staff may produce and display posters at approved locations on campus. More detail about posters and the posting policy is available here.
Counseling Services in the Pathways Center of the Vogel Library provides confidential, short-term individual and group mental health counseling, as well as programming and general consultation to the campus community. The staff includes two licensed mental health counselors. A student may discuss any personal concern, such as relationships, family issues, life decisions, sexuality, loss and grief, feelings of depression or anxiety, eating disorders, sexual assault, or substance abuse. Staff refer students to other campus services or off-campus mental health professionals as appropriate to their needs, including specialized counseling and medication.
MENSA BOARD PLANS
On-campus students must have a board plan. Various meal plans are available.
Students have the option of switching plans only until the first add-drop date of each term.
Your points account can be used to purchase food items in the Den-Rittersaal, Mensa, Konditorei, and Zesty Orange, as well as several vending machines on campus.
Your Wartburg ID must be presented for each meal. It is non-transferable. No credit can be given for meals missed. Misused cards will be confiscated and turned over to the assistant vice president for dining and retail services for investigation.
Points are part of a board plan. Points can be used in any campus eatery. Use points for a late-night snack or a break from studying; pay for a guest’s meal or buy an additional meal.
Bonus meals, which can be used for any Mensa meal, are part of board plans. They can be used in conjunction with or separate from a board plan meal. Use them for yourself or a guest.
If you change meal plans:
- The amount of points you used in the original board plan will be subtracted from the points allowed in your new plan. If you used more points than the amount allowed in your new plan, you will be charged for the difference.
- The weekly meals and bonus meals will be prorated for the time you had the original plan. Any changes will be reflected in the charges for your new plan.
OTHER CAMPUS DINING OPTIONS
- Den-Rittersaal - The Den-Rittersaal is on the first level of Saemann Student Center. The Den features sandwiches, beverages, ice cream, cool cookies, and many other convenience items.
- Konditorei - Enjoy a coffeehouse without leaving campus. Wake up with a cappuccino, a smoothie, or have a heart-to-heart over a hot chocolate. The fresh-baked giant cinnamon rolls, muffins, cookies, scones, and other baked treats are irresistible.
- The Zesty Orange - The Zesty Orange is a coffee shop and restaurant located in The W. Items available include coffee, entrées, salads, cookies, and other assorted beverages and snacks.
CATERING AND SPECIAL EVENTS
A fine dining experience is available to Wartburg students. Campus organizations and student groups may reserve rooms for programs or banquets by calling the event and scheduling coordinator at ext. 8286.
PICNICS AND SPECIAL MEALS
If your floor, club, or organization would like a special meal or picnic, contact Dining Services at least four weeks in advance at ext. 8303. Picnics are available Monday through Friday in exchange for the evening meal. Special meals are available for an additional cost.
ALL-CAMPUS SPENDING (ACS)
All-campus spending accounts may be used in any dining location, the Wartburg Store, and Digital Print Center. A 10 percent discount applies to ACS used in dining. Money can be put on ACS in the Dining or Business offices.
Gift cards for dining are available in the Dining Services Office.
For students who are ill, a sick sack is available Monday through Friday from 6:30 a.m. to 7 p.m. in Mensa. Have the Noah Campus Health Clinic or your RA or RHD sign a sick sack form available in their offices. Present the signed form to the cashier. If you are too sick to get it, it is acceptable to send a friend.
Board Plan meals may be obtained through the Den-Rittersaal or the Konditorei. Sign up at wartburg.webfood.com. Meal transfers offer pre-determined menu selections as an alternative to Mensa dining.
There is no need to miss a meal. A sack meal is available for students who have a class conflict or work obligation during the meal period. Present your Wartburg ID between 6:30 a.m. and 9:45 a.m. in Mensa, Monday through Friday. For weekend meals, make prior arrangements with the Dining Services Office. Groups and organizations requesting sack meal exchanges must make arrangements with the Dining Services Office a week in advance.
Candlelight Dinners are designed to enhance communication between students, faculty, staff, and administration. The dinners provide an opportunity to enjoy stimulating conversation, while offering a more formal dining experience. The evening includes a served meal. Dinners are promoted in Mensa in advance. Participants from the faculty, staff, and administration are selected by the host organization as guests. Organizations wishing to host a candlelight dinner should do so through Student Center Council.
Academic year: Monday-Friday, 8:30 a.m.-4 p.m.
Summer: Monday-Friday, 8:30 a.m.-3:30 p.m.
This office provides financial counseling, scholarship listings, and information on available financial assistance programs. In January of each year, the Financial Aid Office distributes by email necessary application instructions for the next academic year. Returning students need to complete a Free Application for Federal Student Aid (FAFSA) by the March 1 priority deadline to be considered for all available federal, state, and institutional aid. Students are encouraged to regularly check their email and My.Wartburg for additional documentation that may be required.
Financial aid is available for international students through the Loret Ruppe International Student Scholarships and other sources. After completing nine, 18, and 27 course credits at Wartburg, international students who participate in two or more campus activities and achieve a cumulative GPA of 3.0 or above may apply for a High Performance Scholarship of up to $2,000. Requests should be made in writing to the director of financial aid.
Wartburg will not reduce the total institutional funds to a student in subsequent years, providing the family’s situation remains the same, and merit scholarship maintenance criteria are met. Wartburg’s funded and endowed scholarships are a part of the institution’s total commitment to the student. Institutional grants and scholarships require full-time enrollment and must be applied toward tuition.
Please note that Wartburg institutional funding is available for a total of eight semesters. The longevity of Wartburg institutional funding for transfer students will be pro-rated, based on their class status upon enrollment. Students who are eligible for a full-tuition benefit or scholarship are required to live on campus.
Important Date: The Iowa state deadline printed on the FAFSA is the deadline for the receipt of the FAFSA at the processing center to be considered for State of Iowa financial aid programs. Wartburg also uses this deadline for out-of-state students who wish to be considered for the Out-of-State Grant.
MAY TERM FINANCIAL AID
May Term financial aid is included as part of Winter Term aid, unless travel associated with the class involves a budget greater than $500. Award letters for May Term trips are prepared for students who are registered starting in October prior to the May Term. Financial Aid for May Term trips is limited to loan assistance.
FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS
Students receiving financial assistance are required to maintain satisfactory academic progress (SAP) during their enrollment at Wartburg College. This progress is measured by a qualitative and quantitative component. SAP is maintained when a student maintains both the required grade point average and the required completion rate. See the full policy at: http://www.wartburg.edu/finaid/standards.aspx. Please note that this is the SAP policy determining financial aid eligibility. Academic policies that relate to probation and suspension may differ.
Your general fee goes further than you think. The money is divided among the following organizations and support services: Entertainment ToKnight, Homecoming, Saemann Student Center, Student Senate, and Recreation Fund.
Noah Campus Health Clinic
The Noah Campus Health Clinic , in Suite 1392 in the lower level of The W, is a comprehensive outpatient clinic that can meet most health needs of students. All records are confidential as specified by HIPPA regulations.
The clinic is open Monday-Friday, except during holidays, campus breaks, and summer. Appointments are available by walk-in or calling 319-352-8436. If your illness or injury is an emergency or you cannot wait for the next available clinic opening, go to the emergency room at the Waverly Health Center, where care is available 24 hours per day, seven days per week. For life-threatening emergencies at any time, call 911.
You are responsible for all charges incurred at the campus health clinic. Please present your insurance card at check-in. The staff will make a copy of your card, and you will need to sign an insurance consent form. Treatments, procedures, and other needed services and supplies will be submitted to your health insurance company, or payment options are available. The guarantor, normally a parent or guardian for students, will receive an itemized bill from Waverly Health Center for co-payments, deductibles, and other charges not covered by insurance. Co-pays must be paid at the time of the visit.
Please refer to the Noah Campus Health Clinic website for a full description of services.
Based on The Centers for Disease Control and the American College Health Association guidelines, Wartburg requires all enrolled students to have proof of two MMR (measles, mumps, rubella) immunizations, Varicella (chicken pox), Tetanus/Diphtheria, and Polio Booster. New international students are required to complete a TB test with the Noah Campus Health Clinic upon arriving to campus. Proof of natural immunity through documentation of physician-diagnosed disease or a positive serum titer may be substituted in place of vaccination documentation. Although not required, it is recommended that students be vaccinated against hepatitis B, hepatitis A, and meningitis. To access all required health forms for new and returning students, including student athletes, visit www.wartburg.edu/health.
Information Technology Services offers a variety of services to students. ITS is located in the Classroom Technology Center (CTC) 100. Office hours are available on the website.
ITS provides wireless Internet access to each room in every residence hall. Wireless access is also available in most academic and administrative areas on campus. Access to the wireless network is available to all students, faculty, staff and campus guests who have registered their device. ITS also provides wired connects in each residence hall room for those preferring more speed and security. If you need assistance in connecting your computer to the network, please check the troubleshooting tips on the ITS ResNet site or call ITS Help Desk (ext. 8767).
The ITS Help Desk can answer most networking questions but does not have enough staff to work on personal computer hardware or software problems. A knowledgeable friend or an ITS student worker may be willing to work on your machine after hours (possibly for a small charge).
All computers accessing the Wartburg College network must be registered. For students, this means that your machine must be scanned to ensure it is free of viruses and the operating system has the latest security patches before it will be registered and allowed on the network. This certification will begin automatically after you plug your computer into the network and open a web browser. Just follow the instructions. If you have problems, please contact the ITS Help Desk.
During the registration process, you will be required to install our anti-virus software so we can ensure your machine stays up to date on all new virus definitions. There is no charge to you for this software. Other anti-virus packages you have installed will be uninstalled.
Other ITS Resources
Every Wartburg College student has an email account. User names and passwords are assigned to incoming students during SOAR days. If you did not get your username and password, bring your student ID to the ITS Offices in the Classroom Technology Center (CTC 201) to get set up. The Wartburg Campus Computing policy also governs use of email on campus. Email is the official vehicle for all college communication, so please check your email regularly.
Wartburg College provides students with free printing up to a total of $30 per term ($7.50 for May Term). Because charges can vary depending on features like duplexing and printing n-up. The actual number of pages that you can print will vary, but 250 pages is a reasonable average.
Because all of the printers in the labs are linked together, you can send a document to print from one lab and pick it up in any other. By using Wartburg College’s cloud printing service (http://cloudprint.wartburg.edu), you have this capability from the wireless access in the residence halls and elsewhere on and off campus.
The International Student Programs Office, Saemann Student Center 185, provides services to international students and seeks to promote global understanding through campus, intercollegiate, and community outreach. The primary role of the International Student Programs Office is immigration advising to ensure that foreign nationals maintain proper immigration status with the U.S. Citizenship and Immigration Services (USCIS) and compliance operations for Wartburg College. The office also provides a new international student orientation, material support, and advising on employment, Social Security, health insurance, and cross-cultural communication. Additionally, the office coordinates the Friendship Family program, which pairs local families with international students, and Global Connections, a student-led initiative to increase cultural competence on Wartburg’s campus through peer-mentoring programs and more.
The director for international student services serves as adviser for the International Club (Iclub) and assists in coordinating Wartburg’s annual Culture Week. The Iclub promotes cross-cultural awareness and understanding among students. With more than 50 countries represented on the Wartburg campus, Iclub members strive to learn more about each other and showcase their cultures through campus and community events. All students are invited to participate in the club.
The International Student Programs Office manages the Diers House, a facility used for international student special events, Alliance meetings, the Honors program, and Self-Help International. Diers House reservations are made through the International Student Programs Office at ext. 8220.
The Robert and Sally Vogel Library is the place on campus to explore diverse resources and special collections, engage in scholarship and study with the Wartburg community, work with knowledgeable and supportive library staff, and find a wide variety of spaces for learning and collaboration. All these attributes support student success and the library’s mission of educating information-literate, lifelong learners.
Your student ID is your Library Card. Become familiar with both the physical library building and its people, technology, and spaces for collaborating, studying and relaxing and with the many online resources for academic or personal needs, including:
- Databases: Students have access to over 50 online databases through which they can read articles, search for images, or stream music and video.
- Research Guides: To facilitate student learning, librarians create customized web pages, called research guides, to be used for help in studying for classes and within disciplines.
- Collections: Learners may use the more traditional resources such as the library catalog (books, eBooks, journals, DVDs, and CDs), or they may venture into specialized collections: world music instruments, curriculum materials, or two featured collections–Wartburg College Archives and the Archives of Iowa Broadcasting.
The librarians and staff at Vogel Library partner with you and the entire campus community to support information-seeking of all types, with a focus on successful college-level research.
Lost and Found
The Security Office, The W Welcome Desk, the library, and several academic departmental offices maintain a lost-and-found service. Campus Security is the only office that has 24-hour availability.
The Pathways Center on the top floor of the Vogel Library coordinates academic advising and support services. The center serves as a clearinghouse for questions about academic advising, exploring majors, study skills, graduate and professional schools, and career exploration.
Pathways peers help students identify interests, values, skills, and personality types and make connections between majors and career possibilities. Peers provide assistance with interpreting the college catalog, answer questions about scheduling, and facilitate work with faculty advisers.
Advisers are a primary source of academic support for students. Advisers meet periodically with students to help plan academic programs and evaluate career choices, plans, and goals. Advisers are assigned at registration, based on students’ areas of interest. Students may change advisers any time by contacting the Registrar’s Office or the Pathways Center, where specially trained advisers work with undecided students to help them explore a variety of possible majors. Students who declare more than one major will work with an adviser in each major.
GRADUATE AND PROFESSIONAL SCHOOL ADVISING
Pathways staff assist students in accessing information on applying and being accepted into graduate or professional school. The Pathways Center maintains a collection of information from Law Services and a variety of graduate schools.
Wartburg offers a coordinated program to assist first-year students in making the transition to college. The program targets their needs, beginning with orientation. First-year housing, a first-year listserv, and intentional interactions with faculty help orient them to expectations at a liberal arts college and support student success.
Consultants work one-on-one with students to help them develop good time management, test-taking strategies, and effective note-taking methods. Resources are available on college reading and other strategies to ensure college success.
A broad range of career-related information is available through the Career Services division of the Pathways Center and on the Career Services website. You can find out about career planning, assessment tools, companies that interview on campus, and listings for part-time jobs and full-time positions. The center also provides resources about graduate and professional schools. It can assist you with:
- Discerning career goals
- Crafting an appropriate academic plan
- Engaging in work-related experiences
- Exploring education options after graduation
- Learning job search skills such as writing resumes and cover letters, networking, and interviewing.
Career Services is in the Pathways Center. Call the associate director of the Pathways Center
(ext. 8425), email email@example.com, or visit www.wartburg.edu/careers for assistance.
Pathways partners with Residential Life to coordinate the Senior-Year Experience Program. SYE is a coordinated effort to meet the transition issues seniors face as they move beyond college. During college, students learn to become independent, problem-solve, and learn more about themselves and the people around them. The SYE program helps with this process by providing resources and services for students. For more information, call the assistant director of Residential Life (ext. 8553) or the associate director of the Pathways Center (ext. 8425).
SUPPLEMENTAL INSTRUCTION/MATH LAB
This program offers regularly scheduled, out-of-class, peer-facilitated study sessions to all students enrolled in courses selected by individual departments. Supplemental Instruction sessions are informal seminars in which participants compare notes, discuss ideas, develop organizational tools, and predict test items. Students who have performed well in the class and received special training lead the sessions.
In addition, Pathways supports the Math Lab, a resource for students desiring support in introductory math courses. Questions should be directed to the Pathways Associate for Vocation and Mentoring (ext. 8651).
Testing Services administers and proctors a variety of exams. These include CLEP, Challenge, Math 90 and Music 90, correspondence, employer assessments, and ACT. Additional resources and information are available on other exams, such as TOEFL, Graduate Record Exams, and preprofessional exams (LSAT, MCAT, GMAT). Contact the Pathways academic success associate (ext. 8230) for more information.
Disability Services reviews current documentation for determination and coordination of reasonable accommodations for students with physical, learning, or psychological disabilities. Accommodations coordinated through Disability Services may include test taking, note takers, alternate media formats, technological aids, etc. After a disability determination is made, accommodations regarding housing or access issues will be implemented by the associate vice president for Student Life. Additionally, academic/career advising and support services are provided to students with disabilities. Direct inquiries to the Pathways academic success associate (ext. 8230). Appeal decisions to the vice president for Enrollment Management (ext. 8335).
The Writing/Reading/Speaking Lab provides individual and group tutorials to assist students with writing, reading comprehension and retention, and oral presentations. Staffed by well-trained student paraprofessionals, the lab helps students succeed. Sign up for an appointment or call ext. 8615 or 8552. Drop-ins are welcome, but clients with scheduled appointments will be served first. The lab is in Room 319 of the Pathways Center. Office hours are available on the website. Contact the Pathways associate for WRSL (ext. 8410), see www.wartburg.edu/pathways/wrsl, or call the lab (ext. 8552) with questions.
VOCATION AND MENTORING
The Pathways Associate for Vocation and Mentoring leads and coordinates campus mentoring programs and activities to achieve Wartburg College’s goal of being a supportive mentoring community. Students’ search for meaning and purpose is enhanced by individual and small-group mentoring, the College Achievement Program (CAP), and other activities coordinated with Career Services, Counseling Services, and Campus Ministry. Call the Pathways associate for vocation and mentoring (ext. 8651) or visit the Pathways Center. Weekday hours are 8 a.m.-4:30 p.m. for the Pathways Center and Career Services. For information, call ext. 8615. Students who have needs not addressed by the above services or additional questions should contact the director of the Pathways Center (ext. 8615).
Saemann Student Center serves students, faculty, staff, and the greater community. Students can meet formally and informally with student groups, friends, family, and faculty, and the building has facilities for community use. During the academic year, student use is the priority, with some exceptions — alumni use at Homecoming, dinners in association with performances, Scholarship Days, and other formal occasions in ballrooms and/or meeting rooms. During the summer and breaks, Saemann Student Center often hosts outside groups.
Saemann Student Center houses Mensa (student dining hall), formal dining and meetings in the ballrooms, Den-Rittersaal (restaurant/snack bar), McCoy conference rooms, Mail Center, Knights Copy Center, Wartburg Store, McCaskey Lyceum (a multipurpose performing facility), all Student Life offices, and offices of various student groups. Saemann Student Center is open Monday-Friday, 7 a.m.-11 p.m.; Saturday-Sunday, 9 a.m.-midnight. Holiday and summer hours may vary.
The Hub in Saemann Student Center holds the offices of many student organizations: Student Senate, Entertainment ToKnight, International Club, Orange Corps, Dance Marathon, Black Student Union, and Alliance. Recognized organizations may request locker and cabinet space, subject to availability. In addition, a conference room is available for student and organization meetings, and a workroom provides materials to make signs, bulletin boards and banners. The Hub supplies are intended for student organization and Residential Life use. Buttons are available for a small fee and games and teambuilding supplies can be reserved through Campus Programming. Computers in The Hub serve students.
The Hub’s office hours coincide with building hours. Permission to use The Hub office area before or after those normal hours requires the permission of the director of Campus Programming. Furniture in The Hub and offices must stay in the designated areas.
PROMOTIONS IN THE STUDENT CENTER
Promote your event, group, or meeting in Saemann Student Center. Several bulletin boards are available for postings. Please place only one posting per board and do not use these areas for large posters or signs. (Refer to the college posting policy.) Two locking bulletin boards are available to campus organizations. Reserve these boards with the event and scheduling coordinator (ext. 8286) for up to two weeks at a time.
The large angled wall near the north staircase of Saemann Student Center accommodates large posters and signs. Clips are available, so no tape or string is needed. Space can be reserved for up to five days and can be used by two groups at a time. The wall can be reserved through the event and scheduling coordinator.
Tables in the northwest lobby or at the top of the north stairs can be reserved for up to one week on a first-come, first-served basis. Tables should not be moved from their existing location. Tables are reserved through the event and scheduling coordinator.
STUDENT CENTER COUNCIL
The Student Center Council (SCC) is a group of students who assist Student Center and Dining Services management in broadening services. SCC is directly involved in Student Center programming, menu planning, determining operational policies, conveying student opinions and concerns, planning special events, and serving as mediator between students and management. SCC meets weekly and encourages all Wartburg students to make their ideas known through their representatives.
DIGITAL PRINT CENTER
Digital Print Center, in Saemann Student Center, offers high-speed, high-quality, high-volume digital color and black-and-white copying. Originals can be hard copy or electronic documents sent via email or brought in on a USB drive. The center offers lamination of material (up to 24 inches wide and any length). Digital Print Center also offers faxing, transparencies, wide-format poster and banner printing on various materials, and plastic spiral binding services.
The Wartburg College Mail Center on the first floor of Saemann Student Center handles incoming and outgoing mail, packages, and bulk mailings. The Mail Center also accommodates UPS ground and express and international shipping needs. Mail Center personnel can determine whether it will be more economical for you to ship an item through UPS or the U.S. Postal Service. Click here for pick-up times and information about student mail.
A fax machine is available at Digital Print Center, where faxing can be purchased.
CHANGE MACHINE AND ATM
A change machine and an ATM are located at the west entrance of Saemann Student Center adjacent to the Security Office.
To reserve a room for a meeting or special event, contact the event and scheduling coordinator, who oversees Saemann Student Center, Neumann Auditorium, conference rooms, and all classrooms outside the academic schedule.
The central telephone service is at the Information Center in Saemann Student Center. You can obtain campus phone numbers at ext. 8200.
FLOWERS AND GIFTS
Deliveries by local florists or treats from Wartburg Women are taken to the Information Center, which notifies students of deliveries.
You can obtain tickets to most campus events at the Information Center. Artist Series tickets are free with your Wartburg ID and are available two weeks before each performance. Call ext. 8691 for ticket information.
Wartburg is a college of the Evangelical Lutheran Church in America and has two campus pastors who offer pastoral care and opportunities for leadership as students grow in their spiritual life. The Spiritual Life and Campus Ministry Office includes Christian formation opportunities (worship services, faith studies, fellowship, service opportunities, and leadership education) and the Interfaith program. Student leadership opportunities include worship leadership and service in one of the leadership groups (Spiritual Life, Worship Task Force, Interfaith Task Force, Faith Expression groups, and a variety of planning initiatives). The Spiritual Life and Campus Ministry programs are open to all students, regardless of Christian denomination or religious affiliation. Spiritual Life and Campus Ministry programs at Wartburg are part of Project Respect; details are at www.wartburg.edu/respect/.
The Wartburg College Student Diversity Programs Office promotes academic success by providing academic guidance, personal support, cultural resources, and leadership opportunities to enhance the educational experience and facilitate the academic and personal growth of American ethnic students. The department recognizes the richness of diversity as a part of the Wartburg College experience and assists with the promotion of diverse ideas, cultures, and opportunities that support student success.
Special interest groups and clubs, such as the Asian Student Club, the Black Student Union and Voices of Praise, support American ethnic students and are open to all Wartburg College students. See a full list of clubs and organizations here.
The Student Employment Office administers the on-campus student employment program and the student payroll. The objectives of the program are to provide students with the opportunity to:
- Meet and interact with new people.
- Develop and enhance transferable skill sets.
- Gain practical work experience to build their resume.
- Earn money to assist with college-related financial expenses.
To be eligible for student employment, a student must:
- Hold full-time Wartburg College student status and currently be enrolled (registered and paid) for a minimum of three credit hours per term (excluding May Term and the summer).
- Show satisfactory academic progress toward completion of a degree. (See online Wartburg College Academic Catalog.)
- Have completed the student employment forms, including the I-9, Employment Eligibility Form, Federal W-4 Form, and State W-4 Form, and presented documents that establish both identity and employment authorization.
If students receive a Federal Work-Study award as a part of their financial aid letter, they are responsible for securing a job and working the hours necessary to earn the full award. Students also are responsible for making arrangements to apply all or a portion of their wages to their student account if they are relying on such funds as payments for tuition or other expenses.
Students are not required to be awarded a Federal Work-Study award to work on-campus. Also, the acceptance of a Federal Work-Study award does not guarantee students an on-campus student employment position. All students interested in student employment are responsible for applying and securing their on-campus position, whether they receive a Federal Work-Study award or not.
APPLYING FOR ON-CAMPUS EMPLOYMENT
Available on-campus student employment positions are posted on Knightlink, Wartburg College’s online job board. All student employment forms and related documents are posted on the Student Employment website, www.wartburg.edu/jobs.
Student work hours are due to the Student Employment Office on the first business day of each month. Students are paid on the 15th of each month for hours worked during the preceding month. See the Business Office — Student Employment Paychecks section for payment options.
Student Senate is the chief student legislative body on campus. Its membership includes four student body officers, two ombudspersons, and senators representing housing units. Student Senate meetings are open to all interested students.
Students are appointed by the college president or vice president for Academic Affairs to several standing institutional committees. Names of students who have expressed interest in committees are recommended to the college president by the student body president following approval by the Student Senate. Students serve on the following committees: Educational Policies, Budget and Building, Admissions and Scholarship, Convocations, Artist Series, Athletics, Student Life, Retention, Research and Animal Care, Student Media, and the Campus Appeals Board. Students also serve on several Educational Policies subcommittees and the President’s Budget Advisory Council.
Hall residents are participating members of the student government with privileges and responsibilities. Student Senate, the chief student legislative body on campus, represents all students. Each resident hall is its own community. Wartburg has four hall councils that represent students living in each of those communities. The councils are: Grossmann Council (Grossmann Hall, Löhe Hall, The Residence), Knights Council (Knights Village, The Manors, Non-traditional/Off-Campus), Complex Council (Centennial Complex), Clinton Council (Clinton Hall, Founders Hall). Hall council is intended to be a joint effort between senators, residence hall directors, and students to promote open community through meetings, activities, and forums. These groups will organize bimonthly meetings and host three community building events (forum, education, social) a semester.
All students are welcome to be part of their respective hall councils by attending meetings, forums, and organizing events. Each hall council will consist of student senators, a hall chair, and residents residing within each council. The student body president will appoint a hall chair to act as a senate liaison between hall council, senate, and residential life. This person will be an elected member of Student Senate and will serve as a member of the Student Relations Committee. The residence hall directors will advise their respective hall councils.
Student ID Cards
At Wartburg College, your ID card will be one of your most valued possessions—an all-purpose card for campus identification and much more. It serves as your dining card and gives you access to your residence hall. It is required for all transactions in the Business Office, charging items at the Wartburg Store, and checking out books at the library. It is required for admission to sporting events and for Artist Series tickets.
With an All-Campus Spending Account, use your ID card to make purchases from the Wartburg Store, Mensa, Den-Rittersaal, Konditorei, Zesty Orange, and photocopy machines in the Vogel Library and Saemann Student Center. Pepsi vending machines in the Student Center and the lobby of the Classroom Technology Center will accommodate both cash and Declining Balance transactions.
Student ID cards are non-transferrable and are intended for the sole use of the student. Because this card provides access to buildings, meal plans, and financial accounts, lost or stolen cards should be reported immediately to the Dining Services Office, behind the Information Center in Saemann Student Center. Lending this card to anyone or altering it in any way is a violation of college regulations and will result in disciplinary action. Replacement fee is $15.
Each student will be issued an initial card upon arrival at Wartburg. There will be no cost for replacing damaged or worn cards or exchanging cards due to name changes. The free replacement uses an on-file photo. If your card has been lost or stolen, a temporary ID card can be purchased for $5. Temporary cards are valid for a period of one week, giving you time to find your original card or have it replaced. If you need to replace your ID card, the cost of the temporary ID is fully credited toward the $15 replacement cost.
WHAT RECORDS DO I HAVE, AND WHERE ARE THEY?
Your PERSONAL FOLDER in the Student Life Office contains student conduct information including letters and incident information. It does not contain confidential counseling records and is open for your review at any time.
FINANCIAL AID RECORDS in the Financial Aid Office contain information on your financial relationship to the college, including loan, grant, and scholarship data.
PERSONAL COUNSELING RECORDS in the Counseling Center contain the counselors’ notes from each session as well as results from any assessment inventories taken by a student. These are confidential and protected by HIPPA.
HEALTH RECORDS on campus include your original health history (Health Evaluation Form), notes on your visits to the on-campus Noah Campus Health Clinic, and referrals made to the physicians’ clinic and other referral services. These are confidential and protected by HIPPA.
STUDENT ACCOUNT RECORDS in the Business Office detail transactions for a school year relevant to your charges, credits, financial aid, and payments.
ACADEMIC RECORDS in the Registrar’s Office contain documents relevant to your academic history.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:
- The right to inspect and review the student’s education records within 45 days of when the college receives a request for access. Students should submit to the registrar written requests that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the students of the time and place where the records may be inspected.
- The right to request amendment of education records the student believes are inaccurate or misleading.
Students should write the Registrar, clearly identifying the part of the record they want changed and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the amendment request. Additional information regarding the hearing procedures will be provided when the student is notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Wartburg College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Your records are available to faculty and administration for internal educational purposes only.
Any inquirer will be given only “directory information,” including your enrollment status, major, period of enrollment, graduation date, address, phone, photograph, email address, date of birth, guardian’s name, and high school name.
Wartburg releases official transcripts only on security paper. One official transcript will be issued at no cost; additional official transcripts cost $4 each. All transcript requests must be made 24 hours in advance in person or in writing because signature of the student is required. A transcript request form is available through the Registrar’s webpage, http://www.wartburg.edu/registrar/trreq.html. Grades, grade point averages, and academic status are not released to other institutions or individuals without students’ consent.