Cancellation Policy

It is very unlikely that Wartburg College, a residential college, will cancel classes due to severe weather. However, if the need arises, the cancellation will be announced on radio stations KWAY-FM (Waverly, 99.3) and KUNI-FM (Cedar Falls, 90.9 ) and to television channels KGAN-TV 2 (Cedar Rapids), KWWL-TV 7 (Waterloo), and KCRG-TV 9 (Cedar Rapids) and through campus email, the college website (www.wartburg.edu), and the WartburgAlert System. Every attempt will be made to cancel classes between 6 and 6:30 a.m. on a weekday and before 5 p.m. on Sunday.

In the event of severe weather prior to an official college break or the end of a term that creates dangerous driving conditions, the college may keep residence halls open until it is safe to travel. This information will be communicated to students via the Wartburg College website and email.

It is unlikely that classes will be canceled or the college closed for weather. If a student, staff member, or faculty is concerned about his or her safety, please rely on your own judgment regarding travel. During severe weather, it is up to all of us to provide for our safety.

Weather Procedures

1. If, however, weather is severe when students are returning to campus after a break (not simply a weekend) or there is an emergency such as a tornado damage to campus, flood, etc., the following procedures will be used:

1.1 The Vice President for Academic Affairs (VPAA) will contact the heads of maintenance and security to determine the nature of the problem. If this is a weekend and a decision is being made on Sunday, the consultation should occur around noon. If the storm is coming late afternoon or evening, there should not be a need to cancel. If the decision is being made on a weekday, the consultation should occur before 6 a.m.

1.2 Once that consultation is done, the VPAA will contact the president for a final decision.

2. If the President and VPAA determine that a weather cancellation is appropriate, the following will occur:

2.1 The VPAA will contact the vice president for marketing and communication who will contact:

(a) the appropriate radio and television stations
(b) the campus telephone operator, and
(c) send an email message to faculty, staff, and students regarding the cancellation
(d) place an emergency notice on the Wartburg College home page

2.2 .The VPAA will contact the Vice President for Institutional Advancement, Vice President for Enrollment Management, Vice President for Finance and Administration, Vice President for Student Life, heads of Campus Security and maintenance announcing the college closing.

3. In the event of severe weather (snow, ice, tornado, etc.) prior to an official college break or the end of a term that creates dangerous driving conditions, the Vice President for Student Life and the Director of Campus Security will determine if driving conditions are such that residence halls should remain open. Once this consultation is done, the Vice President for Student Life will contact the President for a final decision.

3.1 Assignments to residence halls during such a weather emergency shall be the responsibility of the Vice President for Student Life or designee.

3.2 Housing shall remain available to students until the storm has passed and roadways are once again safe. The Vice President for Student Life (or designee) and the Director of Campus Security will determine when housing will be closed.

3.3 Students will be notified by the Vice President for Marketing and Communication that housing is available and travel is hazardous.

3.4 An emergency announcement will be linked to the Wartburg College home page and, to the extent possible, families will be notified via email through the Alumni and Parent Relations Office.