Funds/Institutional Refund Policy
Federal regulations require each educational institution to have a written policy for the refund and repayment of aid received by students who withdraw from all classes during a term for which aid has been approved. These policies are effective only if the student completely terminates enrollment (e.g., voluntarily withdraws from all courses or is suspended from all classes.)

Definitions
The term “Title IV funds’ refers to the Federal Financial Aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs:

• Federal Pell Grant
• Federal Academic Competitiveness Grant (ACG)
• National Science and Mathematics Access to Retain Talent Grant (National SMART Grant)
• Federal Supplemental Educational Opportunity Grant (SEOG)
• Federal Subsidized/Unsubsidized Family Federal Education Loan (FFEL)
• Federal Perkins Loan
• Federal Plus Loan

The calculation of the return of Title IV funds, state funds if applicable and institutional aid is determined by the date that the student withdraws from all classes. A student’s withdrawal date is determined by:

• The date the student officially notifies the institution of his/her intent to withdraw, or,
• The date determined by Wartburg as the administrative withdrawal date, if the student has left without notifying the College, based on a determination of the last academically-related activity, or
• If neither of the former two situations apply, then the midpoint of the enrollment period for students who leave without notifying the institution (an unofficial withdrawal).

Earned Federal Aid
Federal law requires that, when you withdraw from all your classes during the enrollment period (a term), the amount of financial aid assistance that you have “earned” up to that point is determined by a specific formula.

The amount of financial aid that you have earned is determined on a pro-rata basis. That is, if you withdraw after completing 40 percent of the enrollment period, you have earned 40 percent of the amount of federal aid for which you were entitled. The College takes all or a portion of your earned federal financial aid (except Federal Work-Study earnings if applicable) to pay any outstanding charges that remain on your Wartburg account.

Once you have completed more than 60 percent of the enrollment period, you earn all of your financial aid assistance for which you were entitled.

Return of Funds Allocation
In accordance with Federal regulations, financial aid funds are returned in the following order if applicable:

1. Unsubsidized FFEL
2. Subsidized FFEL
3. Perkins Loan
4. PLUS Loan
5. Federal Pell Grant
6. Academic Competitiveness Grant
7. National SMART Grant
8. Federal SEOG
9. Other Title IV programs
10. Other state, private and institution aid
11. The student